Planned Parenthood is the nation's leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation's largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives. Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund seek a highly effective person to fill the role of temporary coordinator within the Office of the Senior Vice President, Communications and Culture Division. This job reports to the Associate Director, Budget & Operations in the Office of the Senior Vice President, Communications and Culture division of PPFA. The division is comprised of five departments - Office of the Senior Vice President, Brand & Culture, Communications, Research, and Content Innovation. The role of the Communication and Culture division is to enhance Planned Parenthood's visibility, image, and influence and educate the public about key health, prevention, and advocacy issues. We also engage in national-level work and provide the tools and assistance necessary for affiliate-level work.
Purpose:
Planned Parenthood Federation of America (PPFA) seeks a dynamic and effective coordinator who will be responsible for providing administrative functions and management of team processes, helping to coordinate events, and assisting with campaigns as needed. This position will provide operational and administrative support to the Office of the Senior Vice President within the Communications and Culture division, specifically around invoice tracking, budget management, and other efforts. Additionally, this position will facilitate cross-divisional communication and collaboration with internal and external stakeholders and efforts that are allocated to furthering organizational and departmental goals. The ideal candidate should be proactive flexible, and possess strong communication skills to interact effectively with external partners and internal staff while also being skilled at problem-solving.
Delivery:
• Serves as the backup operations liaison to the senior leadership team to include direct administrative support, day-to-day calendar, and workflow management
• Supports Associate Director, Budget & Operations, with expense management and follow-ups
• Administers contract tracking process for the division, including facilitating the vendor intake process, utilizing the contract management tool for requesting and executing
contracts and document management for all agreements
• Assists with the budget process, including but not limited to expense tracking, payment processing, and financial reconciliation
• Creates and/or updates presentation materials
• Works with other coordinators within the Communications & Culture division and serves as a backup as needed
Engagement:
In addition to administrative support within the CNC division, this role will have the opportunity for cross-divisional communication and collaboration with internal and external stakeholders, including working on special projects
Knowledge, Skills, and Abilities (KSAs):
• 2-3 years of administrative executive support experience
• Meticulous written, verbal, and interpersonal communication skills with keen attention to detail and grammar
• Professional customer service demeanor with the ability to handle condential and sensitive information
• Strong organizational and interpersonal skills
• Ability to work collaboratively and have the flexibility to work with a dynamic, fast-moving team under tight deadlines and complete multiple tasks with poise, accuracy, and confidence
• Experience and comfort working with remote teams, including the use of team collaboration tools (e.g., Slack, Google Chat, etc.)
• Experience with Google Suite (Docs, Sheets, Slides, Forms, etc.) preferred
• Proficiency in Asana or similar task management software is preferred
• Experience with heavy calendar management and meeting software preferred
• Invoice processing or accounts payable experience preferred
• Analytical and problem-solving skills with a results orientation; project management skills with the ability to manage multiple assignments preferred
• Budget and contract management experience preferred
• A passion for social change and a solid equity lens, including an understanding of how oppression impacts people's ability to access their sexual and reproductive health and rights