It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Who will you be working with?

Wabtec’s Digital Intelligence Signaling & Systems Project Management team is recognized as an industry leader in the successful delivery of complex integrated system projects, involving signaling, train control, communications, and back-office solutions with a strong focus on project execution, project management, schedule adherence and customer satisfaction. As a Project Administrator will represent Wabtec in all work efforts associated with our Shortline Railroad clients

How will you make a difference?

As a member of Wabtec’s Digital Intelligence Signaling & Systems group, you will be responsible for performing various task and duties as assigned by the Customer or Wabtec Manager which may include but not be limited to assisting the Customer with duties related to planning, scheduling, and administrative duties involving the management of railroad public projects associated with Railroad short line rail properties.

Role:

This position will involve assisting Customer in an administrative manner, including interacting with various departments within Wabtec and the Customer, as well as the Clients of Customer as directed to provide a quality, professional representation; assisting with the creation of various documents, corresponding with internal and external clients and customers for scheduling and coordination of meetings, preparing agendas, obtaining information from internal and external customers, as well as various general administrative tasks.

RESPONSIBILITIES:

Strong initiative and multi-tasking skills
Time management skills with a strong sense of prioritization and follow through
Strong planning, organizing, coordinating, problem solving skills
Effective communications skills (both speaking and writing)
Experience scheduling meetings, publishing agendas, and taking minutes
Experience making travel arrangements, preparing visit requests, and expense reports
Demonstrate experience and skillset including Microsoft Office computer programs (specifically, EXCEL, Outlook, PowerPoint, Word)
Support and draft department and project correspondence and/or reports
Screens/prioritizes/directs incoming calls and email/correspondence taking appropriate actions as necessary
May maintain reporting manager(s)’ and corresponding department’s calendars, coordinate meetings, and/or set appointments
Provide clerical support, direction, guidance, and/or training to department
Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies
Assist in internal documentation various administrative tasks
May require periodic travel for external meetings as needed or requested by Wabtec or the Customer.

Desired Skills and Experience:

Associate’s degree in business administration, preferred
5+ years administrative assistance experience, preferred
Strong organizational skills
Excellent verbal and written communication skills
Ability to effectively interact with all levels of employees and management; excellent at relationship building skills
Ability to work independently and/or with multiple persons or departments and external Agencies in a professional manner.
Strong multi-tasking ability
Strong knowledge of MS Project, MS Word, Excel, Outlook, Microstation and/or similar office applications
Knowledge of Technical Writing

Minimum Core Competencies:

Road Worker Protection – Annual Certification will be required
e-RAILSAFE System Contractor- Willing to participate
First Aid and CPR Certified- Willingness to become certified

Working Conditions:

Office environment with some travel to site locations
Valid Driver License
10%-15% Travel required

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! http://www.WabtecCorp.com

Our Commitment to Embrace Diversity:

Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.

To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world’s brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.

We believe in hiring talented people of varied backgrounds, experiences, and styles… People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.