Job#: 2046283

Job Description:

Client: Sister Company to Fortune 100 Company

Title: Payroll Manager

Location: Redwood City, CA - Hybrid

Contract Duration: 6 Months + Potential to extend

Years of Experience Required: 7+ years of Payroll Consulting experience

Job Description:

Our Client is seeking an experienced and detail-oriented Payroll Director to manage and assist in payroll-related projects. This position will be based on-site in Redwood City, CA, and will focus on resolving payroll discrepancies, ensuring tax compliance, and administering 401(k) corrections. The Payroll Director will spend 70% of their time leading payroll project, with a strong emphasis on payroll corrections and historical tax issues.

Key Responsibilities:

Payroll Projects (70% Focus):

• Lead payroll projects focused on resolving historical payroll discrepancies, including taxation issues from prior years and 401(k) corrections.
• Collaborate with internal teams and external consultants to address payroll errors and compliance issues.
• Implement process improvements to enhance payroll accuracy and ensure compliance with federal and state regulations.

Process Improvement:

• Develop and implement strategies for improving payroll processes
• Ensure all payroll processes align with company policies and legal requirements, reducing the risk of future discrepancies.

Tax Compliance & Auditing:

• Ensure accurate tax reporting and compliance with multi-state payroll tax regulations.
• Assist in payroll audits with cross functional accounting teams
• Manage year-end tax filings and ensure W-2s and 941s are accurately prepared.

Payroll Operations (30% Focus):

• Oversee the accurate and timely processing of payroll using Workday and ADP systems.
• Review and approve payroll entries, adjustments, and corrections as needed.
• Resolve payroll system issues, ensuring timely resolution and minimal disruption to payroll cycles.

Reporting & Analysis:

• Prepare and present reports on payroll project progress, compliance efforts, and payroll data to the Assistant Controller.
• Conduct data analysis to identify trends and provide insights into payroll performance and improvements.

Team Collaboration:

• Work closely with HR, finance, and benefits teams to ensure payroll corrections are processed accurately.
• Provide leadership and guidance to the payroll team, fostering a collaborative and compliance-focused environment.

Qualifications:

• Experience: 7+ years of payroll experience with extensive expertise in payroll corrections, tax compliance, and 401(k) administration.
• Education: Bachelor’s degree in Accounting, Finance, or a related field.
• Payroll Systems Expertise: Proficiency in Workday Payroll, ADP SmartCompliance, Google Drive/Google Suite, Slack

Skills:

• Extensive experience in resolving payroll discrepancies and handling payroll corrections.
• Strong knowledge of multi-state payroll tax regulations and 401(k) plan administration.
• Excellent analytical, organizational, and problem-solving skills.
• Advanced proficiency in Excel for payroll data analysis.

Preferred:

• Experience managing payroll for large, multi-state organizations.
• Knowledge of payroll accounting and integration with financial systems.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.