Job Location: 4646 N. Witchduck Road, Virginia Beach, VA 23455

Job Category:  Administrative Professional

Job Status: Full Time

Job Description:  We are actively seeking to fill the role of Executive Assistant. Reporting to the President, the Executive Assistant will provide direct support to our on-site and remote executive team. Our ideal candidate enjoys working with clients, both internal and external, is eager to learn and maximize results, is detail oriented and is driven to meet tight deadlines in a fast-paced environment. 

Job Requirements/skill sets:  The successful candidate shall have:

Communication:

• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls and distribute correspondence.
• Draft and manage email communications on behalf of executives.

Project Management:

• Prioritize and manage multiple projects simultaneously and ensure prompt follow-through.
• Perform high level administrative duties, including but not limited to, the preparation of special reports, PowerPoint presentations, and maintenance and tracking of confidential information.
• Conduct research, compile data, and prepare reports for review.

Meeting and Event Coordination:

• Organize and coordinate executive meetings, including preparing agendas and materials.
• Arrange travel itineraries, accommodations, and logistics for executive travel.
• Plan and execute corporate events and functions onsite and offsite. Oversee set-up and breakdown of meetings and corporate functions, including room coordination, calendar updates, meal ordering, and contract with outside vendors when required.

Administrative:

• Manage executives’ calendars, schedule meetings, and coordinate appointments.
• Prepare and process expense reports.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion.

Office Management:

• Manage the flow of information and communications to the executive team to ensure incoming requests and inquiries are promptly addressed.
• All other duties as assigned.

Education / Experience Requirements: High school diploma or equivalent.  Bachelor’s Degree or equivalent combination of education and experience preferred.  5+ years of related experience in administrative services. Finance or accounting knowledge is preferred but not required. Experience using Microsoft Office products, including Outlook and Excel, is required. 

Security Clearance/Naval Facility Access:  U.S. citizenship required.
Must be eligible for and be able to maintain a Secret Clearance. Be able to access military facilities, naval shipyards, and private shipyards.

Q.E.D. offers competitive benefits such as: Paid Leave, Medical, Dental, Vision, Short/Long Term Disability, 401(k) retirement plan, Basic Life Insurance, supplemental insurances, and Employee Assistance Program.

Training and advancement opportunities: Opportunity to train and develop new responsibilities over time. 

Job Contact information: To apply for the position, email resume to Bill Bond at wbond@qedsysinc.com.

EOE, including disability/vets