Administrative Assistant

Req Number: 008-2025

GBL Systems is a leading system engineering and software development firm located in Camarillo, CA, with a 30+ year history of developing tomorrow's Electronic Warfare capability today. GBL specializes in the areas of Systems and Software Engineering, Electronic Warfare, Network Centric Warfare, Modeling/ Simulation and Avionics Development.

Qualified applicants must be U.S. Citizens. Must be able to obtain an Interim Security clearance within first 90 days of employment.

Roles & Responsibilities:

Coordinate and schedule meetings, ensuring all necessary materials and resources are prepared in advance.
Assist with drafting and editing correspondence, presentations, and other documents on behalf of senior executives.
Provide administrative support as required, including managing expenses, organizing events, drafting letters and memo, and handling other ad hoc tasks.
Coordinate travel arrangements and accommodations for senior executives, handling bookings for airfare, hotels, and transportation.
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
Utilize electronic and paper filing systems to maintain proper records of important information/document.
Act as the point of contact for internal and external contacts
Welcome visitors and identifying the purpose of their visit before directing them to the appropriate department.

Requirements:

Exceptional communication skills, both written and verbal, with the ability to effectively interact with individuals at all levels of the organization.
Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
Proficiency in calendar management and scheduling software (e.g., Microsoft Outlook) to coordinate complex schedules and logistics.
Proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Excellent problem-solving abilities, with the capacity to anticipate challenges and proactively address issues before they arise.
High level of professionalism and integrity, with the ability to handle confidential information with discretion and tact.
Strong interpersonal skills and emotional intelligence, with the ability to build and maintain positive relationships with contacts.

Preferred Qualifications:

2+ years administrative experience

Benefits:

Competitive salary
Outstanding 401(k) retirement plan with both Traditional and Roth options and generous corporate contributing
Group medical insurance
Dental/Vision Insurance
Life insurance
AD&D coverage
Paid holiday and Paid Time Off
Business casual work environment

Schedule:

Monday-Friday, 8:00-5:00 in Camarillo office.

GBL is an Equal Employment Opportunity employer.

Salary Range: $45,000 USD to $56,000 USD. Salary is based on current qualifications, related experience, and contractual requirements which could fall outside of this range.

Please email your cover letter, resume and salary requirements to hr@gblsys.com.