Job Summary

The Division of Cardiovascular Medicine administrative team is seeking a highly qualified candidate who will work proactively to support the needs of multiple faculty. The ideal candidate must exercise initiative, judgement and discretion, independent decision making and workload prioritization. The ability to work as part of a team is essential to the success of a person in this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings

Responsibilities*

Provide general administrative support to multiple faculty in the Electrophysiology section.
Manage EP section calendar.
Excellent attention to detail and ability to prioritize and meet deadlines.
Utilize discretion and appropriate judgement regarding sensitive and/or confidential matters.
Coordinate meetings and conferences, which may involve various locations, multiple departments/sites or teleconferences.
Provide complex calendar management. Ability to prioritize challenging schedules, obtain and disseminate pertinent information appropriately, and respond to changing schedules accordingly.
Coordinate travel arrangements and itineraries for faculty and visiting speakers.
Submit travel expense and reimbursement reports via the Shared Services Center.
Maintain CVs and NIH Biosketches.
Assist with manuscript submissions.
Initiate, draft, edit and proofread correspondence, itineraries, strategic documents, letters of recommendations, and presentations.
Assist faculty with time-off reporting, clinic closures and make-up clinics and track changes.
Order necessary office supplies and equipment.
Participate in required meetings, assist team members, provide back-up coverage for other administrative positions, participate in continuous improvement to protocols and processes.
Other tasks as assigned by supervisor or faculty.

Required Qualifications*

HS Diploma or equivalent combination of education and 4+ years of work experience.
Outstanding organizational skills and attention to detail.
Proven ability to prioritize and manage multiple tasks with competing deadlines and work effectively with frequent interruptions.
Works well both independently and in collaboration with faculty and staff as a team member.
Ability to adapt to different working styles and personalities.
Outstanding verbal and written communication skills.
Proficient in Microsoft Word, Excel, Adobe, and Outlook.
Positive, customer service attitude.

Desired Qualifications*

Associate or Bachelors degree or equivalent combination of education and experience; at least 5 years of senior level clerical experience.
Ability to relate to varied audiences.
Knowledge of University policies and procedures.
Understanding of medical terminology in an academic setting.
Proficient in University systems such as MiChart, Chrome River, Elements, Zoom, Teams, and M-Pathways.
Excellent attendance record.

Work Schedule

Monday-Friday (hybrid)

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.